Should You Pay for Workflowy Pro?


Here’s what you are missing on the free plan.

Photo by bruce mars on Unsplash

Workflowy is one of my favorite productivity tools. It’s a fantastic note-taking app that helps me capture and organize my thinking. Workflowy offers two plans for users: a free plan and a paid plan. However, as generous as the free plan is, it does still limit what you can do.

Is the paid plan worth it? That’s what we’re about to find out. So, pull up a chair and make sure you have a credit card handy. You know, just in case!

Disclosure: Affiliate links are included in this article.

What Do Get for Free?

The Basic Workflowy plan comes with almost everything you could want. As I mentioned above, it’s a generous offering. In some ways, it could be considered too generous because it gives you access to all the core features, and then some more.

However, there is a monthly bullet limit of 250 bullets, file uploads are capped at 100Mb, and you don’t get access to all the sharing features. For many people, this is more than enough for their needs. Yet, there is more on the table if you want it.

What Do You Get With a Pro Plan?

Workflowy’s Pro Plan comes with everything you get in the Basic plan, but it also unlocks more functionality. You get an unlimited number of bullets. When you consider that bullets are a foundational part of Workflowy, this extra headroom is very useful to have.

File uploads are also unlimited. The free plan limits you to 100Mb, but there are no such restrictions on the Pro plan. There are also more sharing options. Pro users can share parts of their Workflowy account with specific people, verified by email address and password.

Another perk for Pro users is the ability to change the look and feel of Workflowy with a library of themes and fonts. This is a great way to make your Workflowy more personal and customize it to your needs.

Extra themes and fonts are available for Pro users

Workflowy Pro also lets you back up your notes to Dropbox. This feature creates daily backups that can be restored if needed. Dropbox backups give you the security of knowing you have your own local copy if something bad were to happen to your account.

The last thing you get with the Pro plan is not something that you will find listed anywhere on, and that’s peace of mind. Regardless of what note-taking app you like to use, if it gives you joy and utility, you should try to find a way to give the developers some money.

You might not need all (or any) of the features that come with Workflowy Pro, but by signing up for a paid subscription, you are helping to support the people who keep Workflowy alive. Doesn’t that feel good?

How Much is Workflowy Pro?

The Workflowy Pro plan is available as a subscription plan for $4.99 per month. However, you can save up to 20% if you switch to annual billing. When you pay annually, the Pro plan is just $49 per year.

When compared to other note-taking apps like Evernote or Craft, you get a lot of value with a Workflowy Pro plan. The cheapest Evernote subscription starts at $7.99 a month, while Craft is $60 per year.

If you are not sure whether you need or will use a Pro plan, Workflowy offers a 7-day free trial for all new Pro users. If you decide to cancel, you will not lose any content that was created under your Pro plan, and you can subscribe again at any time in the future.

Any Deals or Discounts on Workflowy Pro?

I’m glad you asked! Students and faculty in higher education get a free year of Workflowy Pro. All you have to do is email [email protected] from your @edu email address.

Do you work for a non-profit? There is a 50% discount on all Workflowy subscriptions that are used as part of a non-profit organization. To apply, email [email protected] with a request for a discount.

How to Sign Up for Workflowy Pro

If Workflowy Pro sounds like that plan for you, click here to visit and sign up today! Existing users can also go to the Settings menu and click the Workflowy Pro button to begin the upgrade.

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